Technology and Equipment

Audiovisual

Meeting & Conference Services offers an array of specialized audiovisual equipment and technical staffing to suit your needs. Below is a list of audiovisual that is standard to each space. Please see below for additional guidelines and pricing.

Student Union Audiovisual Standard Audiovisual Package
203-Theater ** Projectors, screens, house sound, custom lighting, wireless microphone, wired microphone, laptop, blu-ray, DVD, CD, slide advancer/pointer, podium, and event technician
205-Campus Life East Audiovisual not available in this space
230-Campus Life West Audiovisual not available in this space
265-Ballroom ** Projectors, screens, house sound, custom lighting, wireless microphones, wired microphones, laptop, blu-ray, DVD, CD, slide advancer/pointer, podium, and event technician
270-French Lounge Projector, screen, computer speakers, wired microphone, portable sound system, and podium
280-Sequoyah Room Projector, screen, computer speakers, wired microphone, portable sound system, and podium
297-Suite 1600 Wall-Mounted 55" HDTV, computer, wireless keyboard with mouse, wired microphone, portable sound system, and podium
302-Union Board Room Wall-Mounted 70" HDTV, computer, and wireless keyboard with mouse
408-Case Study 1 Projector, screen, house sound, wired microphone, dry erase board, and podium
412-Council Room Projector, screen, house sound, custom lighting, wireless microphone, and podium
413-Exhibit Room 1 Projector, screen, computer speakers, and podium
416-Case Study 2 Projector, screen, house sound, wired microphone, dry erase board, and podium
417-Exhibit Room 2 Projector, screen, computer speakers, and podium
450-Oklahoma Room TV-Cart - 55" HDTV, computer, webcam, and wireless keyboard with mouse
456A-Varsity Room Wall-Mounted 55" HDTV, computer, and wireless keyboard with mouse
456B-Pioneer Room Wall-Mounted 55" HDTV, computer, and wireless keyboard with mouse
460-Regency Room Wall-Mounted 55" HDTV, computer, and wireless keyboard with mouse
465-Starlight Terrace ** Projector, screen, house sound, wireless microphone, wired microphone, laptop, blu-ray, DVD, CD, slide advancer/pointer, podium, and event technician
470A-A&M Room Wall-Mounted 55" HDTV, computer, and wireless keyboard with mouse
470B-Caucus Room Wall-Mounted 55" HDTV, computer, and wireless keyboard with mouse

**Audiovisual for Premium Spaces:  Tech Fee of $45.00 per hour applies (not to exceed $180.00 for first 6 hours). An additional $20.00 per hour will be incurred for every hour over 6 hours.  If no audiovisual is utilized, an attendant fee of $20.00 per hour applies.

Recognized Student Organizations may utilize each space's standard audiovisual package without incurring cost. If reservations are made in the premium spaces (203-Theater, 265-Ballroom, and 465-Starlight Terrace) then standard audiovisual fees will apply.

University Departments may utilize each space's standard audiovisual package at the base cost of $45.00 per hour (not to exceed maximum of 4 hours). A tech fee will not be assessed in 297-Suite 1600, 302-Board Room, 456A-Varsity Room, 456B-Pioneer Room, 460-Regency Room, 470A-A&M Room, and 470B-Caucus Room.

Additional Audiovisual and Equipment

Additional audiovisual and equipment beyond the standard audiovisual package is available for use. Please see the equipment pricing guide below for details. Rates are subject to change.

Student Union Equipment Pricing
Coat Rack $5.00
Conference Phone $25.00
Dry Erase Board/Flipchart (with markers and eraser) $5.00
Easel $5.00
Flag with stand (United States or State of Oklahoma) $10.00
Laptop $40.00
Non-MCS Laptop Reconfiguration $20.00
Microphone - Wired $15.00
Microphone - Wireless $20.00
Microphone - Countryman $40.00
Pipe and drape (black and orange panels available) $2.50 per linear foot
Podium $20.00
Portable Sound System (with speakers and amplifier) $50.00
Skype (720p) $20.00
Skype Premiere (1080p high-quality bluetooth phone, audio, and resolution) $40.00
Slide Advancer/Pointer $10.00
Stage with skirting and stairs (8'x6' section) $25.00
Tablecloth (standard linen) $5.00
Tablecloth (stretchy linen) $30.00
TV Cart - 55" HDTV, computer, webcam, and wireless keyboard with mouse $45.00
Video Cart - Projector and screen $25.00

Questions? Contact Meeting & Conference Services at (405) 744-5232 or by email at meetings@okstate.edu.