Process Governing Use of Oklahoma State University Student Union  Public Space

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This Oklahoma State University Student Union process has been developed as an extension of the Oklahoma State University Policy and Procedures Letter #5-0601, Extracurricular Use of University Facilities, Areas for the Purpose of Expression.

Nothing contained in this process document shall create any contractual, constitutional, or other legal rights regarding the use of Student Union space, and no public forum is created or intended to be created by any process contained herein. The University reserves the right to amend or modify this process at any time in its sole discretion.

Any exception must be approved in advance by the Student Union Director or their designee.

1. DEFINITIONS
   1. “Business Day” is defined as any day that is not a weekend or a university holiday, during which normal business operations are conducted. Typically, business days are Monday through Friday, from 8:00 AM to 5:00 PM, unless otherwise specified. “Day 1” will be considered the first business day after a request is submitted.
   2. “Commercial Activity” is defined as the selling or advertisement of goods or services for profit.
   3. “Fronting” is defined as any university department or student organization reserving, or attempting to reserve, space through this process for the purpose of allowing non-university groups and or vendors access to advertise, hold meetings and/or events, engage in commercial activity or political and fundraising solicitation without the express permission of Student Union Meeting and Conference Service office and is prohibited. Fronting may result in discipline under applicable university processes and/or denial of future reservation requests.
   4. “Premium Spaces” are the schedulable spaces that are generally preferred by students, faculty, and staff because of their size, capacity, infrastructure, finishings, historical use, and/or location in relation to other building amenities. Premium Spaces include: Room 203 – Theater; Room 265 – Ballroom; Room 412 – Council Room; Room 465 – Starlight Terrace; Chi-O Clock tabling areas; and the West Classroom Building Sidewalk tabling areas.
   5. “Refreshments and Snacks” are defined as unopened bottled or canned soft drinks, juices, and water, bags of chips, and commercially prepared and packaged cookies, pizzas, and sandwiches.
   6. “Solicitation” is defined as advertising, promotion, accepting donations, proselytizing, campaigning (political or other) and distributing literature or other material, and/or similar activities, excluding activities defined as Commercial Activity.
   7. “Student Organization” is defined as a student organization that is registered or sponsored as defined by Campus Life.
   8. “Student Union Indoor Public Space” is defined as the generally schedulable meeting and event spaces inside the Student Union.
      1. 1. Student Union Indoor Public Spaces include the following: Cowboy Underground Lounge, Cowboy Underground, Theater, Theater Lounge, Campus Life East, Campus Life West, Ballroom, Ballroom Lobby, French Lounge, Sequoyah Room, Suite 1600, Student Union Boardroom, Case Study 1, Council Room, Exhibit Room 1, Case Study 2, Exhibit Room 2, Oklahoma Room, Varsity Room, Pioneer Room, Regency Room, Starlight Terrace, A&M Room, and Caucus Room.

          

         1. As the intended purpose of the following spaces is not for meetings and events, the following are not considered generally schedulable Student Union Indoor Public Spaces: Student Service Center (Atrium), Campus Life Lounge, and Veterans Lounge.
   9. “Student Union Outdoor Public Space” is defined as the generally schedulable meeting, event, and expression spaces and lawns outside the Student Union and on the campus of Oklahoma State University – Stillwater for which the Student Union has responsibility for scheduling.
      1. Student Union Outdoor Public Spaces include the following: Student Union North Plaza Amphitheater, Student Union North Plaza, Student Union North Porch Lower, Student Union North Porch Upper, Student Union West Porch Balcony, Student Union West Porch Lower, North Library Lawn, Middle Library Lawn, South Library Lawn (directly north of the Formal Gardens), Classroom Building Lawn, Civil Engineering South Lawn, International Mall, Old Central Lawn, Welcome Plaza, Willard Lawn, Theta Pond, Thatcher Lawn, Thatcher Lawn North, Gundersen Lawn, Formal Gardens, Library Fountain East, Library Fountain West, Bartlett Lawn, Noble Research Center Lawn North, and Seretean Lawn.
   10. “Tabling” is defined as the act of utilizing a table within a designated and reserved location on campus to contact students and/or engage in solicitation.
       1. Schedulable Tabling Locations include the following:
          1. Outdoor Tabling Locations: Eight (8) spaces at Chi-O Clock, four (4) spaces on the northwest Classroom Building sidewalk, two (2) spaces on Greek Walk, six (6) spaces at the International Mall, North Library Lawn Sidewalk, Middle Library Lawn Sidewalk, and the South Middle Library Lawn Sidewalk, and four (4) spaces on the west Classroom Building Plaza.

           

          2. Indoor Tabling Locations: Two (2) spaces in the Student Union Basement, two (2) spaces in the Student Union Blue Key Lounge, and two (2) spaces in the Student Union outside the Campus Life Administration offices.
   11. “Technical Charge” refers to any financial payment due to the Student Union for additional staffing, the use of audiovisual technology, staffing for audiovisual technology, equipment, staging, tablecloths, table-skirts, or other settings beyond that which is standard for the requested space.

2. GENERAL PROCESSES

1. All use of university facilities or space must comply with applicable laws, policies, and bond requirements. Failure to comply may result in denial of future use or reservations.
2. All use covered in this process must be reserved through Student Union Meeting and Conference Services located in 179 Student Union. Reservations will be approved based on the availability of space and compliance with applicable policies and processes.
3. To ensure the safety, coordination, and overall success of meetings, events, and postings, individual students and student organizations must submit reservation requests in advance using the appropriate approval form. Depending on the nature and complexity of the request, confirmation of the reservation and/or issuance of a confirmation/permit may take up to ten (10) business days prior to the requested event or posting date. But this section shall not be construed as to deny request on the basis of being submitted less than the ten (10) business day prior to the requested event or posting date, provided that the time remaining is sufficient to ensure the safety, coordination, and overall success of the meeting, event, or posting.
4. Except for Premium Student Union spaces, student organizations may make reservations on a semesterly basis according to the following:
   1. February 1st, or the first Business Day thereafter if February 1st is not a Business Day, is the first date to reserve for the subsequent Summer and Fall sessions.
   2. October 1st, or the first Business Day thereafter if October 1st is not a Business Day, is the first date to reserve for the subsequent Spring sessions.
5. Reservations are approved on a first-come, first-served basis.
6. The Student Union reserves the right to relocate or cancel reservations in instances where university business takes precedence, or a safety hazard is present. Additionally, the Student Union reserves the right, if necessary, to make room changes to reservation locations at any time to maximize the use of the Student Union facility and better accommodate the specific needs of all students, faculty, and staff.
   1. Examples of university business taking precedence include, but are not limited to, university closure, construction, renovation, circumstances of a national, state or local significance to the university, keystone campus events such as commencements, graduations, Orientation and Enrollment, Camp Cowboy, and peak periods such as homecoming.
7. Sound amplification is prohibited in indoor spaces without the prior approval of the Student Union Director or their designee. The university may require that outdoor amplification systems be turned down or off when it is determined the amplified sound is disrupting the university’s academic or educational mission or other activities that may be taking place elsewhere on campus.
8. No activity is permitted which blocks building entrances or the natural egress of pedestrian or vehicular traffic flow in and around campus facilities.
9. If direct charges are being made, appropriate arrangements for payment must be completed before reservations will be processed and confirmed.
10. Any group failing to pay Student Union charges when billed will be denied usage of the Student Union Indoor Public Space or other Student Union spaces until their account is paid in full
    
    1. This requirement will be met when the Student Union has received:
       1. a cash payment in advance of the space being used;
       2. a university account number (FAS 11-digit number); and/or
       3. a bursar (BRS) charge account number (for non-university entities) to which the rental charges will be billed.
11. This process does not apply to tailgating on home football game days.
12. The Student Union assumes no responsibility for personal or organizational items lost, stolen, or damaged.
13. Student organizations and faculty/staff departments who reserve space and then do not arrive to utilize the space during the scheduled time are subject to fees. Repetitive failure to show may result in the loss of reservation privileges.
14. This process will undergo an annual review process.

3. RESERVATION AND USE OF STUDENT UNION INDOOR PUBLIC SPACE

1. In general, the Student Union Indoor Public Space is intended primarily for use by students, faculty, staff, alumni, and guests of the university for programs that will enhance the educational, social, cultural, and recreational development of individuals. As space is available, public space may be reserved by organizations not affiliated with the university provided approval is obtained by the Student Union Director or their designee. Therefore, in keeping with this process, the use of Student Union Indoor Public Space will be available for:
   1. Student organizations and the meetings of which have a relationship to academic programs or to campus activities.
   2. Educational meetings sponsored by colleges, schools, or departments of the university.
   3. Educational meetings sponsored by colleges, schools, or departments of the university in conjunction with outside organizations.
   4. Educational organizations that are professionally recognized or have a direct relationship to elementary or secondary schools or to colleges and universities, either public or private.
   5. Organizations other than educational that present programs directly related to institutional academic programs or that make use of the academic resources of the institution.
   6. Non-university groups upon invitation by a sponsoring university department and/or student organizations in good standing may schedule Student Union Indoor Public Space for meetings of public or social significance. Space assignment is based upon space availability and charges may apply.
   7. Meetings, short courses, institutes, and conferences requiring facilities unique to those of the institution.
2. To allow for space access to all student organizations, reservations in the Premium Spaces shall be limited to five (5) per semester per student organization. Exceptions must be approved by the Director of the Student Union or their designee and will be based upon availability. Examples of exceptions may include, but are not limited to, pageants scheduled in a Premium Space that require rehearsals in the same space, meetings or events that necessitate unique features and/or amenities of the Premium Spaces, placement into one of the Premium Spaces by Student Union administration due to a move, repair, building closure, or other business reasons.
3. Rental of Student Union Indoor Public Space
   1. In general, use of the Student Union Indoor Public Space requires direct or indirect compensation to the Student Union. This requirement will be administered as follows:1. As the Student Union is not compensated through the university fee structure for use by groups not directly affiliated with or employed by the university, there will be a direct charge for the use of Student Union Indoor Public Space to such groups. This will include all meetings, conferences, short courses, institutes, activities, events, or similar gatherings sponsored by or for non-university groups, individuals, or businesses.2. As the Student Union is partially compensated through the university’s fee structure for general building use by university students, faculty, and staff, there is normally no charge for the use of Student Union Indoor Public Space for university-related meetings and events when each of the following criteria is met:
      1. 1. The meeting or event is sponsored by student organizations, faculty, or administrative groups.
         2. The nature of the meeting or event is within the recognized purposes of the group and is intended for members of the department or organization, or for students, faculty, and staff of OSU.
         3. There is no admission charge. Registration fees and donations, which generate revenue, will be viewed by the Student Union as profit from which a rental fee will be charged
      2. In addition to a rental fee, technical charges, setup fees, and/or equipment fees may be assessed for use of the Student Union Indoor Public Spaces.
      3. Public events deemed by the Student Union Director or their designee as a desirable contribution to the general welfare of the University community may be co-sponsored by the Student Union and thereby exempted from rental charges. Technical charges and direct and indirect charges may be assessed if deemed appropriate.
      4. With prior approval of the Student Union Director or designee, departments reporting to the Student Union will normally be exempted from rental assessments. However, charges for technical services may be assessed.
4. Reserving Student Union Indoor Public Space
   1. One contact person should be designated to make the arrangements (AV, food, room setup, special needs, etc.) to avoid conflicting details and communication. It is the responsibility of the designated contact person to inform the group members of and ensure their adherence to applicable policies and safety procedures. A reservation is not confirmed until an email confirmation from Meeting and Conference Services is received.
   2. Requests for space by non-university groups may require additional advance notice.
   3. Any confirmed reservation not canceled within 48 hours of a scheduled event may result in the party responsible being charged one-half of the appropriate rental fee and one-half of any technical charges when applicable.
5. Student Union Food Service
   1. Catered food for any scheduled or reserved meetings and events within Student Union Indoor Public Spaces must be purchased through Celebrations Catering or University Dining Services.
   2. Student organizations may be permitted to bring refreshments and snacks into the Student Union for normal, recurring organizational meetings if the refreshments and snacks meet the definition in Section 1.e above, are packaged and/or prepared by a commercial vendor, and not resold by the student organization in any manner. 1. For health and safety reasons, no homemade food or products prepared on-site are permitted. Organizations are expected to remove and properly dispose of any leftover trash and service ware at the close of the meeting. Failure to comply with these provisions may result in the loss of reservation privileges.

4. RESERVATION AND USE OF STUDENT UNION OUTDOOR PUBLIC SPACE

1. In general, the Student Union Outdoor Public Space is intended primarily for use by students, faculty, staff, alumni, and guests of the university for programs which will enhance the educational, social, cultural, and recreational development of individuals. As space is available, Student Union Outdoor Public Space may be reserved by individuals or organizations not affiliated with the university provided approval is obtained by the Student Union Director or their designee.
2. Reserving Student Union Outdoor Public Space
   1. Except as set forth in Section 4.a. above, permission for reservations within the Student Union Outdoor Public Spaces is limited to student organizations, university departments, and governmental or educational agencies. Any of the above can reserve, or sponsor groups to reserve, space within the Student Union Outdoor Public Spaces with the approval of the Student Union Director or their designee.
      1. 1. Sponsoring organizations or departments understand and agree to assume all responsibility for non–university group activity to include process compliance, event charges, and damages. A contact person for both the sponsoring and sponsored organization or department must be designated. The sponsoring organization or department or a representative of the sponsored group must be present during the approved solicitation.
3. Solicitation in the Outdoor Student Union Public Spaces
   1. Solicitation by all organizations in the Student Union Outdoor Public Spaces is limited to designated and approved areas and requires a solicitation permit and/or reservation confirmation from Meeting and Conference Services located in 179 Student Union. The permit and/or confirmation authorizes the group to solicit in designated areas only.
   2. Student organizations or university departments soliciting goods, services, and programs which are directly related to the functions and purposes of the group will not be charged. However, when a group or agency is serving as a representative of a non-university business, non-university agency or commercial enterprise external to the university, a rental fee will be applied.
      1. 1. The nature of the business of the commercial enterprise sponsored by the student organization or university department must be consistent with the mission of the Student Union, and shall not in any way duplicate, conflict, or compete with any established business operating within the Student Union, whether the business is university owned and operated or privately owned and operated.
   3. In general, use of the Student Union Outdoor Public Space by sponsored and/or non-university organizations requires direct or indirect compensation to the Student Union.
   4. Individuals or organizations engaging in Solicitation agree to be respectful of and not intrude upon the rights of others during Solicitation.
   5. Commercial Activity is not allowed within the Student Outdoor Public Spaces on home football game days.
   6. Failure to comply with these Solicitation guidelines may result in the denial or revocation of a Solicitation permit or reservation confirmation. Denial or revocation may apply based on any of the following:
      1. 1. Faulty merchandise;
         2. Goods and services already offered at retail outlets, food outlets or service centers on campus;
         3. Unsanitary or unsafe conditions;
         4. Misrepresentation of goods or services offered;
         5. Falsification of information on the application for a permit; and/or
         6. Solicitation interferes with the educational mission of OSU.
   7. In addition to revoking the Solicitation permit, the solicitor may lose Solicitation privileges within the Student Union Indoor and Outdoor Public Spaces for a specified time as determined by the Student Union Director or their designee.

5. TABLING RESERVATIONS AND LOCATIONS

1. In general, tabling inside the Student Union and within the Outdoor Student Union Public Spaces is intended primarily for use by students, faculty, staff, alumni, and guests of the university for programs which will enhance the educational, social, cultural, and recreational development of individuals. As space is available, tabling locations may be reserved by organizations not affiliated with the university with approval by the Student Union Director or their designee.
2. To allow for space access to all student organizations, reservations in the Premium Tabling Spaces shall be limited to fifteen (15) per semester per student organization.
   1. 1. Outdoor tabling reservations that cannot occur due to unforeseen inclement weather will not be counted against their fifteen (15) limit.
3. Rental of the Schedulable Tabling Locations
   1. 1. In general, use of schedulable tabling locations requires direct or indirect compensation to the Student Union. This requirement will be administered as follows:
         1. As the Student Union is not compensated through the university fee structure for use by groups not directly affiliated with or employed by the university, there will be a direct charge for the use of schedulable tabling locations to such groups.
         2. As the Student Union is partially compensated through the university’s fee structure for general facility use by university students, faculty, and staff, there is normally no charge for the use of schedulable tabling locations for university-related tabling when each of the following criteria is met:
            1. 1. The tabling is sponsored by a student organization, faculty, or administrative groups.
               2. The nature of the tabling is within the recognized purposes of the university group and is intended for members of the department or organization, or for students, faculty, and staff of OSU.
               3. No transaction or donation of money, products, goods, services, or value-based benefit occurs between the sponsor and the sponsored organization or their designees.
         3. If the criteria herein are not met, individuals or organizations are required to purchase a Solicitation permit and receive a reservation confirmation from Meeting and Conference Services before any tabling activity occurs. This permit is issued on a semesterly basis.
         4. Permits are non-transferable and expire on the last business day of each semester. Non-university and non-university sponsored groups will be assessed a base table fee per day for space.
4. Reserving Schedulable Tabling Locations
   1. Except as set forth above, permission for reservations within schedulable Tabling Locations is limited to student organizations, university departments, and governmental or educational agencies. Any of the above can reserve, or sponsor groups to reserve, within the Schedulable Tabling Locations with the approval of the Student Union Director or their designee.
   2. Sponsoring organizations or departments understand and agree to assume all responsibility for non–university group activity to include process compliance, event charges, and damages. A contact person for both the sponsoring and sponsored organization must be designated. The sponsoring department or a representative of the sponsored group must be present during approved tabling.
   3. Requests for space by non-university groups may require additional advance notice.
   4. Reserving Schedulable Tabling Locations must be approved by the Student Union Director or their designee.
   5. Reservation confirmation and solicitation permits are provided by Meeting and Conference Services located in 179 Student Union.
   6. All agencies, departments, and organizations shall apply for reservation permits and confirmations at the Meeting and Conference Services office located in 179 Student Union.
5. Indoor and Outdoor Tabling Processes
   1. 1. Organizations are limited to one (1) six-feet by thirty-inch table and two (2) chairs behind the table.
      2. The assigned floor space will be limited to an area of six (6) feet by ten (10) feet.
      3. For indoor tabling, all solicitation must occur from behind the table.
      4. Use of posters and/or other related informational material must be confined to the solicitation area.
      5. For indoor tabling, no structures can be built on the solicitation site and/or tabletop without full disclosure from the requesting organization and prior approval by the Student Union Director and their designee.
      6. Adhering and attaching materials to university facilities, infrastructure, or equipment is prohibited unless approved by the Student Union Director or their designee.
      7. A sign should be posted with the hosting organization and/or vendors and/or co-sponsoring group name the tabling event
         1. To maintain accessibility, safety, and visual consistency, the use of any structures, displays, and/or physical installations (including but not limited to tents, canopies, awnings, backdrops, archways, inflatable items, stages, or any freestanding display exceeding table height) by student groups is prohibited as part of outdoor tabling unless it meets the following requirements:

      8.  

         All displays must:

         • Fit entirely within the assigned six (6) feet by ten (10) feet footprint;
         • Be weighted, not staked, to prevent damage to grounds, utilities, or irrigation systems.
         • Not obstruct pedestrian pathways, entrances, or accessibility routes; and
         • Be removed immediately following the reservation time.

          

         Unauthorized installation of structures may result in immediate removal, revocation of reservation privileges, and potential repair or cleanup charges.

6. Solicitation in Schedulable Tabling Locations
   1. 1. Solicitation by all organizations in Schedulable Tabling Locations is limited to designated and approved areas and requires a Solicitation permit and/or reservation confirmation from Student Union Meeting and Conference Services. The permit and/or confirmation authorizes the individual or group to solicit in designated areas only.
      2. Student organizations or university departments soliciting goods, services, and programs which are directly related to the functions and purposes of the group, will not be charged. However, when a group or agency is serving as a representative of a non-university business, a non-university agency, or commercial enterprise external to the University, a rental fee is applied.
      3. The nature of the business of the commercial enterprise sponsored by the student organization or university agency must be consistent with the mission of the Student Union, and shall not in any way duplicate, conflict, or compete with any established business operating within the Student Union, whether the business is university owned and operated or privately owned and operated.
      4. Sponsorship of non-university organizations is only allowable by university departments and student organizations.
      5. In general, use of Schedulable Tabling Locations by sponsored and/or non-university organizations requires direct or indirect compensation to the Student Union
      6. The solicitor agrees to be respectful of, and not intrude upon, the rights of others during solicitation.
      7. Solicitation is not allowed within the Student Union and adjacent outdoor spaces on regular home football Saturday game days.
         1. Failure to comply with these solicitations processes may result in the denial or revocation of a Solicitation permit or reservation confirmation. Additional examples for which denial or revocation may occur include, but are not limited to, the following:

      8.  

         1. Faulty merchandise;
         2. Goods and services already offered at retail outlets, food outlets or service centers on campus;
         3. Unsanitary or unsafe conditions;
         4. Misrepresentation of goods or services offered;
         5. Falsification of information on the application for a permit; and/or
         6. Solicitation interferes with the educational mission of OSU.

6. POSTING RESERVATIONS AND PERMITS

1. Posting is defined as the placement of messages for the purpose of marketing, promoting, solicitation, advertising, order-taking, sales, proselytization, and campaigning (political or other) for a future event, meeting, product, or service.
2. Any group or agency seeking the right to post on the campus of Oklahoma State University, the Student Union, classroom buildings, and/or adjacent outdoor spaces through the posting of signs, flyers, banners, or handbills; or using sidewalk chalk must obtain a permit from Meeting and Conference Services.
3. Defined areas for which the Director of the Student Union has posting responsibility include, but not be limited to the Student Union, the Student Union Parking Garage, the Student Union Outdoor Public Spaces, and their adjacent sidewalks.
   1. Permission to post within these areas is limited to student organizations and university faculty and staff departments.
   2. A contact person for the organization must be designated. Posting by all groups is limited to designated and approved areas and requires a posting permit by Student Union Meeting and Conference Services located in 179 Student Union.
4. Procedure for Posting Signs, Handbills, Flyers, and Displays
   1. Individual students and student organizations must obtain a permit to post in designated areas described herein.
   2. To post within designated areas, a representative of the sponsoring group must bring a draft of the media to the Meeting and Conference Services office in 179 Student Union for a permit. Once the permit is issued a group representative will stamp each poster/flyer with the registered stamp from Meeting and Conference Services.
   3. Posters and flyers must not exceed 400 square inches in size. Signs exceeding this limit must receive permission from the Director of the Student Union or their designee.
   4. The name of the sponsoring group or unit must appear on each flyer, sign, and display. The spelled-out organization name is preferred, but Greek letters, acronyms, and logos will be accepted if these clearly identify the sponsor. In case of symbols or initials which are not clear, the group will be required to spell out the entire name of the sponsoring organization.
   5. Posters and displays which are in languages other than English will have an exact translation of the material on the poster in English to allow for all OSU students to be aware of the poster’s message.
   6. Publicity encouraging the use of alcohol or drugs at events sponsored by student organizations is prohibited.
   7. All media without a registered stamp, displayed past its expiration date, or duplicated on a single bulletin board will be removed.
   8. Flyers must have a blank white space 3” in width and 2” for stamp visibility.
   9. The public bulletin boards within buildings on the Oklahoma State University campus are the only approved posting locations for flyers and handbills.
   10. Posters are not to be posted on walls (interior or exterior), trees, shrubs, trash cans, elevators, restrooms, etc. Any signs posted in unapproved areas will be removed and may result in the individual group being billed for the signs removal plus any damage that may occur.
   11. The painting of sidewalks, buildings, etc. is not permitted.
   12. Temporary decorative displays, including yard sign arrangements, inflatable characters, letter displays and similar items, are prohibited on all university property due to safety, campus beautification, and environmental issues. Only signage supporting official university initiatives and campaigns, approved by the Division of Brand Management and the office of Long Range Facilities Planning, is permitted. Unauthorized displays will be promptly removed, potentially at the expense of the party responsible.
   13. Lawn signs for campus elections will be registered by the SGA Election Agency. The Director of the Student Union or their designee may approve lawn signs for special events of all-campus interest.
   14. Movement or relocation of signage or displays inconsistent with that approved in the permit is prohibited. Requests for relocation should be made to Meeting and Conference Services before any attempt to move or relocate the media.
   15. Failure to comply with university processes may result in the denial or revocation of a posting permit. Reasons for revocation include, but may not be limited to, the following:
       1. Misrepresentation of information pertaining to meetings, events, or services;
       2. Falsification of information on the application for a permit; and/or
       3. Failure to follow the processes or comply with the rules therein
5. Chalking Guidelines
   1. Individual students and student organizations must obtain a permit to chalk in designated areas described herein.
   2. A detailed description of all chalking must be provided on the permit request form prior to chalking.
   3. The name of the sponsoring group or unit must appear within the content of the chalking. In case of symbols or initials which are not clear, the group will be required to spell out the entire name of the sponsoring organization.
   4. Chalking of sidewalks is permitted when a permit is obtained from the Meeting and Conference Services office in 179 Student Union. Charges may apply for the removal of chalking at the end of its reservation.
   5. No sealants or fixatives may be used to permanently or semi-permanently adhere chalking.
   6. All spray chalk is prohibited.
   7. All building steps, ramps, and awning-covered areas are considered portions of the building and therefore are restricted from being used for chalking.
   8. Chalking may not touch or overlap another’s location or chalking.
   9. Charges may apply for the removal of chalking at the end of its reservation.
   10. Failure to comply with university processes may result in the denial or revocation of a posting permit. Reasons for revocation include, but may not be limited to, the following:
       1. Misrepresentation of information pertaining to meetings, events, or services;
       2. Falsification of information on the application for a permit; and/or
       3. Failure to follow the processes or comply with the rules therein

Questions? Contact Meeting & Conferences at (405) 744-5232 or meetings@okstate.edu.