Policies and Forms
Thank you for choosing Meeting & Conference Services at Oklahoma State University to host your upcoming event. We take pride in the facilities and services we offer, and we strive to provide excellent customer service to ensure the success of your event. We offer a variety of locations to accommodate your needs.
Individual students and student organizations are required to register all on-campus events. These events must be registered no later than 10 working days before the event is scheduled to occur. The OSU Police Department requires at least 10 working days' notice if security is required. OSU Parking & Transportation requires at least 10 working days' notice if transportation is required. The location and equipment needed should be reserved at least two weeks in advance. If the event is being organized by multiple organizations, each group must be disclosed.
Forms
Indoor Room Request Form (Student Union, Bennett Memorial Chapel, and Noble Research Center Atrium)
Football Gameday Tailgate Request Form
Tabling Request Form (Outdoors and Inside Student Union)
Campus Signage Request Form (Flyer Posting or Sidewalk Chalking)
Food-on-Campus Waiver Application
Alcohol Beverage Service Request Form
Guidelines & Policies
Campus Posting, Chalking, and Banner Policy
Guidelines for the Use and Scheduling of the Public Spaces of the OSU Center for Student Services
Policy Governing use of Oklahoma State University Student Union Public Space
Building and Public Service Area Hours Policy
Solicitation Policy and Procedure (on-campus and off-campus groups)
Student Union Guidelines on Dances, Social and Public Events
Guidelines for the Service of Alcoholic Beverages in the Student Union
University Dining Services On-Campus Food Policy and Guidelines