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Oklahoma State University

Policies and Forms

Thank you for choosing Meeting & Conference Services at Oklahoma State University to host your upcoming event. We take pride in the facilities and services we offer, and we strive to provide excellent customer service to ensure the success of your event. We offer a variety of locations to accommodate your needs.

Individual students and student organizations are required to register all on-campus events. These events must be registered no later than 10 working days before the event is scheduled to occur. The OSU Police Department requires at least 10 working days' notice if security is required. OSU Parking & Transportation requires at least 10 working days' notice if transportation is required. The location and equipment needed should be reserved at least two weeks in advance. If the event is being organized by multiple organizations, each group must be disclosed.


Indoor Room Request Form  (Student Union, Bennett Memorial Chapel, and Noble Research Center Atrium)

Football Gameday Tailgate Request Form

Outdoor Event Request Form

Tabling Request Form  (Outdoors and Inside Student Union)

Campus Signage Request Form  (Flyer Posting or Sidewalk Chalking)

Food-on-Campus Waiver Application

Alcohol Beverage Service Request Form

Guidelines & Policies

Campus Posting, Chalking, and Banner Policy

Guidelines for the Use and Scheduling of the Public Spaces of the OSU Center for Student Services

Policy Governing use of Oklahoma State University Student Union Public Space

Building and Public Service Area Hours Policy

Solicitation Policy and Procedure (on-campus and off-campus groups)

Student Union Guidelines on Dances, Social and Public Events

Guidelines for the Service of Alcoholic Beverages in the Student Union

University Dining Services On-Campus Food Policy and Guidelines