Campus Posting, Chalking, and Banner Policy

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A. General Policy

Any group or agency seeking to post on the campus of Oklahoma State University—including the Student Union, classroom buildings, and adjacent outdoor spaces—through signs, flyers, banners, handbills, or sidewalk chalk must obtain prior approval.

Posting is defined as the placement of messages by any media for marketing, promotion, solicitation, advertising, order-taking, sales, proselytization, or campaigning (political or otherwise) for a future event, meeting, product, or service.

Areas under the Director of the Student Union’s posting responsibility include, but are not limited to:

• Student Union Building, North Plaza, and parking garage

• Formal Gardens, International Mall, Theta Pond

• Various campus lawns (Engineering, Old Central, Gundersen, Seretean, Willard, etc.)

• Bulletin boards in Ag Hall, Business Building, Classroom Building, Engineering buildings, Life Sciences, Morrill Hall, Physical Science, Seretean Center, Wellness Center, Whitehurst, and others

Permission to post in these areas is limited to recognized campus organizations, university departments, and governmental or educational agencies. A designated contact person is required.

All posting is limited to designated areas and requires a posting permit issued by Student Union Meeting & Conference Services (M&CS).

Posting space is assigned on a first-come, first-served basis and is subject to availability and scheduling discretion. Exceptions must be approved by the Manager of Meeting & Conference Services and/or the Director of the Student Union.

 

B. Posting of Signs, Handbills, Flyers, and Displays

(Student Union and Classroom Buildings)

Procedure

A representative of the sponsoring group must bring posting materials to Meeting & Conference Services (179 Student Union) to obtain a permit. Once approved, each item must be stamped by M&CS.

Regulations

1. Posters and flyers may not exceed 400 square inches without special approval.

2. Banner stands are permitted only during approved tabling and may not exceed 84” x 36”.

3. The sponsoring organization’s name must appear on all materials.

4. Non-English materials must include an English translation.

5. Publicity encouraging alcohol abuse is prohibited.

6. Unstamped or expired posters will be removed. Only one poster per event per bulletin board is allowed.

7. Posting on walls, trees, trash cans, elevators, etc. is prohibited.

8. Sidewalk painting is prohibited. Chalking requires a permit.

9. Lawn signs for campus elections are registered by SGA.

10. Moving or relocating signage is prohibited without approval.

11. All university, state, and federal laws must be followed.

12. Solicitors must comply with all OSU and Student Union regulations.

13. Posting permits may be denied or revoked for reasons including:

• Policy violations

• Misrepresentation or falsification

• Interference with OSU’s educational mission

• Obstruction of pedestrian or campus traffic

14. Violations may result in loss of future posting privileges

 

C. Posting in Residence Halls

Posters must be registered with Meeting & Conference Services (179 Student Union). All regulations listed in Section B apply. Arrangements must also be made with each Residence Hall Coordinator.

Bulletin Board Locations (Summary)

• Ag Hall: Each floor by stairwells

• Business Building: 20 (mailroom organization boxes only)

• Campus Life: 2 (2nd floor Student Union)

• Classroom Building: 5 per floor

• Engineering North/South: Entry bulletin boards

• Life Sciences East/West: 1 each

• Morrill Hall: 2nd floor near Room 203

• Seretean Center: Front desk & near Room 121

• Wellness Center: Flyers at front desk

(Some locations listed as TBD in original policy.)

 

D. Solicitation Permits

Applications and permits are available at Meeting & Conference Services, 179 Student Union.

 

E. Chalking Guidelines

Procedure

Chalking requires a permit obtained through Meeting & Conference Services.

Regulations

1. Sponsoring organization’s name must be included.

2. Maximum size: 5’ x 5’.

3. A minimum of 15 feet must separate chalking by the same group.

4. No sealants or fixatives allowed.

5. Spray chalk is prohibited.

6. Steps, ramps, and covered areas are not permitted.

7. Chalking may not overlap another group’s work.

8. A permit is required for each announcement.

9. All details must be approved before chalking begins.

F. Banner Guidelines

All banner, signage, election sign, and symbolic decoration requests are processed through Meeting & Conference Services in coordination with the Space Utilization and Signage Committee.

Key Requirements

• Requests must be submitted at least 10 days in advance

• Proposed artwork, wording, and timeframe required

• University account number or credit card required

Guidelines

1. Banners require prior approval.

2. Maximum size: 3’ high x 8’ long (exceptions require approval).

3. Facilities Management installs banners (except Student Union and Alumni Center).

4. Maximum display duration: 5 business days.

G. Disclaimers

1. All reservations are first-come, first-served.

2. Permits must be obtained through M&CS or meetings.okstate.edu.

3. OSU Student Union is not responsible for lost or damaged items.

4. Noncompliance may result in cancellation or loss of privileges.

 

 

 

 

 

Questions? Contact Meeting & Conferences at (405) 744-5232 or meetings@okstate.edu.