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Oklahoma State University

Technology and Equipment

Meeting & Conference Services offers an array of specialized audiovisual equipment and technical staffing to suit your needs. Below is a list of audiovisual that is standard to each space. Please see below for additional guidelines and pricing.

Student Union Audiovisual Standard Audiovisual Package
203-Theater ** Projector and screen, house sound, variable lighting, microphones (wireless/wired/lapel/countryman), laptop, blu-ray, DVD, CD, slide advancer/pointer, podium, and event technician
205-Campus Life East Audiovisual not available in this space
230-Campus Life West Audiovisual not available in this space
265-Ballroom ** Projector and screens, house sound, variable lighting, microphones (wireless/wired/lapel/countryman), laptop, blu-ray, DVD, CD, slide advancer/pointer, podium, and event technician
270-French Lounge Projector and screen, computer speakers, wired microphone, portable sound system, and podium
280-Sequoyah Room 55-inch HDTV Cart with computer/wireless keyboard/mouse, and webcam, wired microphone, portable sound system, and podium
297-Suite 1600 Wall-Mounted 55-inch HDTV with computer/wireless keyboard/mouse, and podium
302-Union Board Room Wall-Mounted 70-inch HDTV with computer/wireless keyboard/mouse
408-Case Study 1 Projector and screen, house sound, wired microphone, whiteboard, and podium
412-Council Room Projector and screen, house sound, variable lighting, microphones (wireless/lapel), and podium
413-Exhibit Room 1 Projector and screen, computer speakers, and podium
416-Case Study 2 Projector and screen, house sound, wired microphone, whiteboard, and podium
417-Exhibit Room 2 Projector and screen, computer speakers, and podium
450-Oklahoma Room 55-inch HDTV Cart with computer/wireless keyboard/mouse, and webcam
456A-Varsity Room Wall-Mounted 55-inch HDTV with computer/wireless keyboard/mouse, and webcam
456B-Pioneer Room Wall-Mounted 55-inch HDTV with computer/wireless keyboard/mouse, and webcam
460-Regency Room Wall-Mounted 55-inch HDTV with computer/wireless keyboard/mouse, and webcam
465-Starlight Terrace ** 55-inch HDTV Cart with computer/wireless keyboard/mouse, house sound, microphones (wireless/wired/lapel), laptop, blu-ray, DVD, CD, slide advancer/pointer, podium, and event technician
470A-A&M Room Wall-Mounted 55-inch HDTV with computer/wireless keyboard/mouse, and webcam
470B-Caucus Room Wall-Mounted 55-inch HDTV with computer/wireless keyboard/mouse, and webcam

**Audiovisual for Premium Spaces:  Fee of $45.00 per hour applies (not to exceed $180.00 for first 6 hours). An additional $20.00 per hour will be incurred for every hour over 6 hours.  If no audiovisual is utilized, an attendant fee of $20.00 per hour applies. Includes 30 minutes prior to event and 30 minutes after event when tech is scheduled.

Recognized Student Organizations may utilize each space's standard audiovisual package without incurring cost. If reservations are made in the premium spaces (203-Theater, 265-Ballroom, and 465-Starlight Terrace,) then audiovisual fees will apply.

University Departments may utilize each space's standard audiovisual package at the base cost of $45.00 per hour (not to exceed maximum of 4 hours). A fee will not be assessed in 297-Suite 1600, 302-Board Room, 456A-Varsity Room, 456B-Pioneer Room, 460-Regency Room, 470A-A&M Room, and 470B-Caucus Room.

Additional audiovisual and equipment beyond the standard audiovisual package is available for use. Please see the equipment pricing guide below for details. Rates are subject to change.
Student Union Equipment Pricing
Coat Rack $5.00
Conference Phone $25.00
Whiteboard/Flipchart (with markers and eraser) $5.00
Easel $5.00
Flag with stand (United States or State of Oklahoma) $10.00
Laptop $40.00
Non-MCS Laptop Reconfiguration $20.00
Microphone - Wired $15.00
Microphone - Wireless $20.00
Microphone - Lapel $20.00
Microphone - Countryman $40.00
Pipe and drape (black, orange, and white panels available) $2.50 per linear foot
Podium $20.00
Portable Sound System (with speakers and amplifier) $50.00
Skype (720p) $20.00
Skype Premiere (1080p high-quality bluetooth phone, audio, and resolution) $40.00
Slide Advancer/Pointer $10.00
Stage with skirting and stairs (8'x6' section) $25.00
Tablecloth (standard linen) $5.00
Tablecloth (stretchy linen) $20.00
TV Cart - 55-inch HDTV, computer, webcam, and wireless keyboard with mouse $45.00
Video Cart - Projector and screen $25.00

Questions? Contact Meeting & Conference Services at (405) 744-5232 or by email at meetings@okstate.edu.